Policy Name: Internet Privacy
Responsibility for Maintenance: Information Technology; Enrollment Development and Communications
Date of most recent changes: July 10, 2018
I. Policy Statement
The Onondaga Community College websites are designed to make it
easier and more efficient for individuals and businesses to interact with
Onondaga Community College. The College recognizes that it is critical for
individuals and businesses to be confident that their privacy is protected when
they visit Onondaga Community College websites. Consistent with the provisions
of the Internet Security and Privacy Act, the Freedom of Information Law, and
the Personal Privacy Protection Law, this policy describes Onondaga Community
College's privacy practices regarding information collected from users of the
websites. This policy describes what information is collected and how that
state agency websites, that you access using our websites. Onondaga Community
College does not collect any personal information about you, unless you provide
that information voluntarily by sending an e-mail, responding to a survey, or completing
an on-line transaction.
II. Reason for Policy
Onondaga Community College is required to disclose its privacy
practices regarding information collected from users of its website.
III. Applicability of the Policy
This policy applies to Onondaga Community College and individuals
and businesses that interact with Onondaga Community College via its website.
Title or Position
Enrollment Development and Communication
Vice President, Enrollment Development and Communications
Vice President & Chief Information Officer
shall have the meaning set forth in subdivision 5 of section 202
of the NYS Technology Law
State Agency Website
shall have the meaning set forth in subdivision 7 of section 202
of the NYS Technology Law
shall have the meaning set forth in subdivision 8 of section 202
of the NYS Technology Law.
Information Collected Automatically When You
Visit a Website
When visiting websites, Onondaga Community College automatically collects and
stores information about your visit such as the website request, the host name
or Internet Protocol address of the user requesting access, the operating
system and web browser used by the requester and the date and time of the
request. None of the information collected is deemed to constitute personal
The information that is collected automatically is aggregated and
used for statistical analysis, to determine what information is of most and
least interest to our users, and to improve the utility of the material
available on the website.
Cookies are simple text files stored on your computer to provide a means of
practice among Internet websites. To better serve you, we may use "session
cookies" to enhance or customize your visit to the websites. Session
cookies, which can be created automatically on the device you use to access
this state agency website, do not contain personal information and do not
compromise your privacy or security. We may use the cookie feature to store a
randomly generated identifying tag on the device you use to access the website.
A session cookie is erased during operation of your browser or when your
browser is closed. The web browser software you use to access the website
allows you to refuse new cookies or delete existing cookies. Refusing or
deleting these cookies may limit your ability to take advantage of some
features of the website.
Onondaga Community College also uses 3rd party vendor re-marketing tracking cookies, including the Google Adwords tracking cookie. This means we will continue to show ads to you across the internet, specifically on the Google Content Network (GCN). As always, we respect your privacy and are not collecting any identifiable information through the use of Google's or any other 3rd party re-marketing system.
Information Collected When You E-mail via a
Website or Complete a Transaction
During your visit to one of the College websites you may send an e-mail to
Onondaga Community College. Your e-mail address and the contents of your
message will be collected and used to respond to you, to address issues you
identify, to improve the websites, or to forward your message to another State
agency for appropriate action. Your e-mail address is not collected for
commercial purposes and Onondaga Community College is not authorized to sell or
otherwise disclose your e-mail address for commercial purposes.
During your visit to a College website you may complete a
transaction such as a survey, registration, or order form. The information,
including personal information, volunteered by you in completing the
transaction is used by Onondaga Community College to operate Onondaga Community
College programs, which include the provision of goods, services, and information.
The information collected by Onondaga Community College may be disclosed by
Onondaga Community College for those purposes that may be ascertained reasonably
from the nature and terms of the transaction in which the
information was submitted. The College uses a secure protocol to protect the
transmission of highly sensitive personal information, such as social security
number, when requested on a form or registration.
Onondaga Community College does not knowingly collect personal
information from children or create profiles of children through the websites.
Users are cautioned, however, that the collection of personal information
submitted in an e-mail will be treated as though it was submitted by an adult,
and may, unless exempted from access by federal or State law, be subject to
public access. Parents and teachers are strongly encouraged to be involved in
children's Internet activities and to provide guidance whenever children are
asked to provide personal information on-line.
Information and Choice
As noted above, Onondaga Community College does not collect any personal
information about you unless you provide that information voluntarily by
sending an e-mail, responding to a survey, or completing an on-line form. You
may choose not to send us an e-mail, respond to a survey, or complete an
on-line form. While your choice not to participate in these activities may
limit your ability to receive specific services or products through the
website, it will not normally have an impact on your ability to take advantage
of other features of the website, including browsing or downloading
Disclosure of Information Collected through the
The collection of information through the websites and the disclosure of that
information are subject to the provisions of the Internet Security and Privacy
Act, New York State Technology Law, Article 2. Onondaga Community College will
only collect personal information through the website or disclose personal
information collected through the website if the user has consented to the
collection or disclosure of such personal information. The voluntary disclosure
of personal information to Onondaga Community College by the user, whether
solicited or unsolicited, constitutes consent to the collection and disclosure
of the information by Onondaga Community College for the purposes for which the
user disclosed the information to Onondaga Community College, as was reasonably
ascertainable from the nature and terms of the disclosure.
However, Onondaga Community College may collect or disclose
personal information without consent if the collection or disclosure is: (1)
necessary to perform the statutory duties of Onondaga Community College, or
necessary for Onondaga Community College to operate a program authorized by law,
or authorized by state or federal statute or regulation; (2) made pursuant to a
court order or by law; (3) for the purpose of validating the identity of the
user; or (4) of information to be used solely for statistical purposes that is
in a form that cannot be used to identify any particular person.
Further, the disclosure of information, including personal
information, collected through the website is subject to the provisions of the
Freedom of Information Law (New York Public Officers Law, Article 6) and the
Personal Privacy Protection Law (New York Public Officers Law, Article 6A).
Onondaga Community College may disclose personal information to federal or
state law enforcement authorities to enforce its rights against unauthorized
access or attempted unauthorized access to Onondaga Community College's
information technology assets.
Retention of Information Collected through the
Information collected through a website is retained by Onondaga Community
College in accordance with the records retention and disposition requirements
of the New York State Arts & Cultural Affairs Law. Information on the
requirements of this law may be found at http://www.archives.nysed.gov/a/records/mr_laws_acal5705.shtml. In general, the Internet
services logs of Onondaga Community College, comprising electronic files or
automated logs created to monitor access and use of Agency services provided
through the websites, are retained for 60 days and then destroyed. Information,
including personal information, that you submit in an e-mail or when you
complete a survey, registration form, or order form is retained in accordance
with the records retention and disposition schedule established for the records
of the program unit to which you submitted the information. Information
concerning these records retention and disposition schedules may be obtained
Access to and Correction of Personal Information
Collected Through a Website
Any user may submit a request to the appropriate Onondaga Community College
privacy compliance contact to determine whether personal information pertaining
to that user has been collected through a website. Any such request shall be
made in writing and must be accompanied by reasonable proof of identity of the
user. Reasonable proof of identity may include verification of a signature,
inclusion of an identifier generally known only to the user, or similar
The addresses of the privacy compliance contacts are as follows:
- For student related requests: Amy Kremenek, Vice President, Enrollment Development and Communications, Onondaga Community College, 4585 West Seneca Turnpike,
Syracuse, NY 13215-4585.
- For all other requests: Dwight Fischer, Vice President & Chief Information Officer, Onondaga
Community College, 4585 West Seneca Turnpike, Syracuse, NY 13215-4585.
The appropriate privacy compliance officer shall, within five (5)
business days of the receipt of a proper request, provide access to the
personal information; deny access in writing, explaining the reasons therefore;
or acknowledge the receipt of the request in writing, stating the approximate
date when the request will be granted or denied, which date shall not be more
than thirty (30) days from the date of the acknowledgment. In the event that
Onondaga Community College has collected personal information pertaining to a
user through the state agency website and that information is to be provided to
the user pursuant to the user's request, the privacy compliance officer shall
inform the user of his or her right to request that the personal information be
amended or corrected under the procedures set forth in section 95 of the Public
Confidentiality and Integrity of Personal
Information Collected Through a Website
Onondaga Community College is strongly committed to protecting personal
information collected through the websites against unauthorized access, use or
disclosure. Consequently, Onondaga Community College limits employee access to
personal information collected through a website to only those employees who
need access to the information in the performance of their official duties.
Employees who have access to this information follow appropriate procedures in
connection with any disclosures of personal information. In addition, Onondaga
Community College has implemented procedures to safeguard the integrity of its
information technology assets, including, but not limited to, authentication,
monitoring, auditing, and encryption. These security procedures have been
integrated into the design, implementation, and day-to-day operations of the
websites as part of our continuing commitment to the security of electronic
content as well as the electronic transmission of information. For website
security purposes and to maintain the availability of the website for all
users, the Agency employs software to monitor traffic to identify unauthorized
attempts to upload or change information or otherwise damage the websites.
business, legal, or other advice, or warranting as fail proof, the security of
information provided through the websites.
Approved by OCC Board of Trustees April 3, 2006
Updated and approved by the President January 6, 2010
Updated and approved by the President July 10, 2018