Policy Name: Video Surveillance
Responsibility for Maintenance: Campus Safety and Security
Date of most recent changes: March 28, 2016
College reserves the right to place video surveillance cameras on campus where
necessary and appropriate. The College respects the privacy of the campus
community and attempts to balance that privacy against the safety needs on
campus. Cameras are not a guarantee of safety but are a tool that assists
Campus Safety and Security by serving as deterrents.
This policy does not
apply to cameras used covertly by Campus Safety and Security or another law
enforcement agency for criminal surveillance as governed by the New York State
Cameras are to be operated by employees of Campus Safety and
Security only and for reasons directly connected to their employment.
Reason for Policy
College believes that safeguarding the personal welfare of its students,
employees and visitors is of paramount importance. In an effort to discourage
those behaviors which threaten personal safety or a potential loss of campus
resources, selective use of video surveillance is engaged at the campus.
Applicability of Policy
All members of the
campus community should be aware of this policy.
Title or Position
Safety and Security
||Director, Campus Safety and Security
Definition of Terms
camera device that is capable of capturing images (not audio) viewable by
the naked eye, and transferring such images to a data storage system. Image
capture may use any technological format.
computer or electronic device dedicated to the purpose of storing data.
area open for public use where the expectation of privacy is not violated by
what could normally be observed, such as the campus quad, an academic
hallway, classroom, library study rooms, and all outdoor areas.
such as bathrooms, shower areas, locker and changing rooms, areas where a
reasonable person might change clothing, or private offices. The only
exceptions are cameras used narrowly to safeguard money, documents, or
supplies, from theft, destruction, or tampering.
Video Surveillance Cameras
that are established by Campus Safety and Security to
provide additional security for a campus event or situation, and that are not
in place for more than thirty days.
Video Surveillance Cameras
which may be established as part of the campus infrastructure. Placement of
permanent cameras requires joint approval of the Director, Campus
Safety and Security and the Senior Vice President and Chief Financial Officer.
College’s Campus Safety and Security currently monitors video
surveillance cameras located in public areas on campus. These cameras capture images as well as audio recordings in some locations with clearly marked signage. Request for placement of video surveillance cameras must
be made to the Director, Campus Safety and Security, with a written
statement justifying the benefit of installing surveillance equipment. Approved
requests will include joint approval by the Director, Campus Safety and
Security, and the Senior Vice President and Chief Financial Officer. All camera purchases occurring subsequent to the
implementation of this policy must meet the guidelines of this policy.
Placement of video surveillance cameras shall be the responsibility of the Director, Campus Safety and Security and shall conform to applicable federal and state laws.
Cameras shall not be placed in private areas of the campus. Video surveillance
cameras are not to be directed or zoomed into the windows of any private
residential building including residence halls.
where Stored Video Footage would be released
- Stored Video
Footage may be copied and transferred to any entity named in a Court Issued
- Stored Video may
be used by Campus Safety and Security for the purpose of investigation in an incident or as
evidence in a reported offense.
- Stored Video may
be copied and transferred to any Law Enforcement agency who requests that
footage for the purpose of furthering or supporting an investigation of a
Video may be copied and transferred to Student Conduct and
Community Standards upon request and when it will be used in any student
footage which is intended to be used to investigate and/or support an
allegation of employee misconduct may only be searched for at the request of
the Vice President, Human Resources or his/her designee with the approval of
the Director, Campus Safety and Security or his designee.
footage will be stored for no more than 30 days unless that footage is saved
for the purpose of furthering an investigation.
video surveillance footage may be saved for personal use;
video surveillance footage may be saved and stored on personal removable
video surveillance footage may be transmitted to any social media site or
video surveillance footage may be used for financial benefit.
Approved by the OCC
Board of Trustees June 19, 2012
Updated and approved by the President March 28, 2016