Policy Name: Start of Term Change Freeze
Responsibility for Maintenance: Information Technology
most recent changes: June 2, 2014
certain specified timeframes, a change freeze is in effect which means that
modifications to Information Technology systems are put on hold or postponed. The change freeze is
in effect on an annual basis beginning on Monday the week prior to the faculty
on hand day through the second week of classes for the start of each Fall and
Reason For Policy
intent of the freeze is to stabilize and provide reliability and availability
of application systems and network infrastructure during critical processing
Applicability of the Policy
initiated changes are applicable to the freeze including changes to Colleague
system rules and validation codes. Mandatory changes, as required by law or
priority changes due to operational issues, may be allowed following review and
approval by the Chief Information Officer.
for Information Technology staff are also affected by the change freeze. All staff should avoid
scheduling vacations during the two week period of each change freeze beginning
with the week of Faculty On Hand day through the first week of classes.
Exceptions will require the approval of the immediate supervisor and the Chief Information Officer.
Additionally, vacation freeze will apply to the first week of registration for
the Fall and Spring semesters.
Title or Position
Questions regarding Start
of Term Change Freeze Policy
Chief Information Officer
by OCC Board of Trustees April 3, 2006
and approved by the President June 2, 2014