Students.sunyocc.edu

Policy M2
Policy Name: Student Fees
Responsibility for Maintenance: Financial Services

Date of most recent changes:  April 16, 2012

I. Policy Statement  

In order to provide students with a full range of student services and programs, Onondaga Community College must require students to pay certain fees.  This policy sets forth the College’s policy with respect to these fees.  

II. Reason for Policy  

This policy is intended to ensure compliance with New York Education Law Section 6403 and the corresponding Education Department regulations, and to assist students in planning their educational budgets.

III. Applicability of the Policy  

Students, Division Heads, Department Heads, members of the Vice President for Finance's Office, members of the Bursar’s Office, the Board of Directors of Onondaga Enterprises, Inc., and the Board of Directors of the Onondaga Community College Association, Inc. (“OCC Association”) should be familiar with this policy. 

IV. Related Documents  

• New York Education Law Section 6304 (Financing of Community Colleges)
• New York State Education Department regulations, 8 NYCRR Part 602
• State University of New York Community College Business Officers’ Manual
• Onondaga Community College Policy C9 Military Service and Veterans’ Affairs 
• Onondaga Community College Catalog 
• Agreement between Onondaga Community College and the OCC Association
• Agreement between Onondaga Community College and Onondaga Enterprises, Inc.   

V. Contacts  

VI. Procedures 

Student Fees 

The Senior Vice President for Administration and Finance will annually set a fee schedule, taking into account requests from Department or Division Heads.  Once the Senior Vice President for Administration and Finance has set the fee schedule, he or she will submit it to the President for recommendation to the College’s Board of Trustees for approval along with the tuition schedule.  Once the College Board of Trustees has approved the tuition and fee schedules, they will be filed with SUNY on or before the date set by the Chancellor of SUNY or his or her designee.  The College will file the schedules in accordance with the forms and instructions of the SUNY Chancellor.     

The College requires students to pay the following types of fees: 

1. Course fees - the College may charge course fees where the course requires supplies, facilities or tools which are unique to individual students or to the course of study and the number of students is too great to permit the College to absorb the costs. 
2. Curriculum Fee - the College may charge curriculum fees which are unique to individual programs to offset the cost of such programs.  

3. Technology Fee – the technology fee provides students with computer labs, technology driven classrooms, web-access for registration, library resources, and on-line courses. This fee is also used to support the College’s technology infrastructure.

4. Student Recreation and Wellness Fee – the recreation and wellness fee has been established to support intramural athletics, general recreation, intercollegiate athletics, Smart card, transportation and other wellness programs for students. The fee is set annually by the Board of Trustees.  The College will collect the Student Recreation and Wellness Fee and remit to Onondaga Enterprises, Inc. (OEI) consistent with the Agreement between OEI and the College. 

5. Activity Fee - the College requires students to pay a student activity fee that is set annually by the Board of Trustees.  The College will collect the activity fee and remit it to the OCC Association in accordance with the Agreement between the College and the OCC Association.  The OCC Association will then disburse the fees to support programs for the benefit of the College community.  Student activity fees will be disbursed only pursuant to budgets prepared and approved in accordance with the College’s agreement with the OCC Association. Activity fee funds will be awarded consistent with the principles of viewpoint neutrality and equal opportunity.    

The OCC Association awards funds for multiple purposes, including:

1. Programs of cultural and educational enrichment
2. Recreational and social activities
3. Tutorial programs
4. Student publications and other media
5. Assistance to student organizations, provided that the purpose of the activities of the organization are of an educational, cultural, recreational or social nature
6. Insurance related to the conduct of these programs
7. Administration of these programs
8. Transportation in support of these programs
9. Student services
10. Remuneration of student officers for service to the student government
11. Payments for contractual services provided by a nonprofit organization to the extent that such services are in aid of an approved student activity 
12. Salaries for professional nonstudent employees of the student government to the extent that they are consistent with hiring practices and compensation rates of other campus affiliated organizations
13. Charitable donations to a nonprofit organization 

Veteran Deferral 

Eligible veterans may defer payment of fees in accordance with the College’s Military Service and Veterans’ Affairs policy.   

VII. Forms/Online Processes  

Fee schedules are available for review at:  http://students.sunyocc.edu/central.aspx?menu=384&id=1804 

Approved by OCC Board of Trustees April 3, 2006

Updated and approved by the President April 16, 2012