Policy Name: Development, Adoption, Acceptance and Amendment of the Capital Budget
Responsibility for Maintenance: Financial Services
Date of most recent changes: March 28, 2016
I. Policy Statement
policy sets forth the requirements for the development, adoption, acceptance
and amendment of Onondaga Community College’s Capital Budget.
II. Reason For Policy
policy facilitates compliance with the New York State Education Law and the
corresponding Education Department regulations governing community college
III. Applicability of the Policy
members of the College community should be familiar with this policy.
IV. Related Documents
Title or Position
Vice President of Finance
Student Accounts Office
A continuous budget that provides funds for the alteration
and/or improvement of College property and the physical plant.
Funds which the College has recovered from other community
colleges, as required by law, to offset the capital costs attributable to
admitting non-resident students.
State Assistance for Capital Costs and Form of the Capital Budget
College administration will prepare a proposed Capital Budget in accordance
with the procedures set forth in Article 8 of the New York Code of Rules and
Regulations. The form of the Capital Budget will be in accordance with the
requirements of SUNY and Onondaga County. The administration will present the
proposed Capital Budget to the College Board of Trustees for review and
approval. The College Board of Trustees will then submit the approved Capital
Budget to Onondaga County.
receiving the approval of Onondaga County, the College Board of Trustees will
submit the Capital Budget to the SUNY Board of Trustees. Once approved, the
SUNY Board of Trustees will submit the Capital Budget to the Governor for
inclusion in the Executive Budget.
Capital Budget Items
Capital Budget will include, but is not limited to, the following items:
- Real property acquisition.
- Site selection studies, surveys, appraisals, relocation of tenants
and owners, demolition and other costs associated with acquiring real property.
- Preparation of plans and specifications.
- Supervision and inspection of construction.
- Construction of new facilities.
- Major changes in the function, use or capacity of existing
- Alterations and improvements to existing facilities.
- Identification, design and specification of capital equipment.
- Acquisition and installation of equipment in new construction.
- Acquisition and installation of equipment in projects involving
Issuance of Bonds or Notes
County may authorize the issuance of bonds or notes pursuant to applicable law
to fund all or any portion of its requisite share of the College’s Capital
College will budget funds for architectural service fees in accordance with a
schedule of fees established by the President or his or her designee.
Management Services shall be responsible for ensuring that the College does not
incur expenses for duplicate fees.
Real Property Acquisition
- Acquisition by Gift: The College will acquire
real property by gift after approval of the site by the SUNY Board of Trustees.
- Acquisition by Purchase or
Condemnation: The College will acquire real property by purchase or
condemnation after an appraisal has been prepared and the SUNY Board of
Trustees has approved the selection of the site, the educational value of the
property and a Capital Budget which includes the acquisition costs. Appraisals
of real property will be conducted in accordance with New York Code Rules and
Regulations Part 603.5(b).
Real Property Title
County shall acquire and hold the College’s real property in trust for the
College. In the event that the College Board of Trustees and the State
University Board of Trustees have passed resolutions declaring that real
property is no longer useful or required for the College’s purposes, the real
property may be disposed of in accordance with New York Code Rules and
Regulations Part 603.5.
Capital Budget Amendment
administration will initiate amendments to the approved Capital Budget. All
amendments to the approved Capital Budget are subject to approval by the
College Board of Trustees, Onondaga County, and the SUNY Board of Trustees.
Capital Cost Chargeback for Nonresident Students
The College shall
deposit into its segregated funds those monies received from the Chargeback.
These funds shall be separately accounted for and
used for the limited purposes outlined in 8 New York Code of Rules and
Regulations § 603.7.
by OCC Board of Trustees April 3, 2006
Updated and approved by the President March 28, 2016