Policy Name: Leasing Off-Campus Facilities
Responsibility for Maintenance: Financial Services
This policy describes
the procedures under which Onondaga Community College may lease off-campus
facilities from third parties.
Reason for Policy
This policy will
allow the College administration to lease space where necessary to accommodate
College functions and activities, while ensuring that lease arrangements comply
with applicable law and protect the best interests of the College.
Applicability of the Policy
All College employees
should be familiar with this policy.
Title or Position
Department or Division
or Division Head,
Space Off Campus
for instructional space shall be submitted to the Chair of the academic
department requiring the space. Requests for meeting, activity or event space
for other than instructional purposes shall be submitted to the relevant
should be in writing, describing briefly the need for off-campus space, the proposed
location or locations, and all associated costs.
approval of the Department Chair or Division Head, the request shall be
submitted to the Assistant Vice President of Management Services. The Assistant Vice President of
Management Services, in consultation with the Vice President of Finance will review the request for the purpose of
determining whether suitable on-campus facilities are available in lieu of
leased off-campus space. If the Assistant Vice President of Management Services
determines that off-campus facilities are reasonably necessary, he or she shall
forward the request to the Chief Financial Officer for his or her
Chief Financial Officer will determine whether to approve requests for
off-campus space, taking into account the terms of the proposed arrangements
and the needs and resources of the College. He or she shall ensure that the
proposed arrangements comply with applicable College policies (including
without limitation, to the extent applicable, the College’s policies on
Solicitation and Processing of Quotations and Waiver of Competitive Bidding),
and shall work with (a) the College’s Assistant Vice President of
Management Services for the purpose of determining and confirming the existence
of appropriate types and levels of insurance coverage, and (b) College Legal Counsel
as necessary to review and implement suitable contractual arrangements.
OCC Board of Trustees April 3, 2006