Policy Name: Lockout/Tagout
Responsibility for Maintenance: Property Management
Date of most recent changes April 14, 2014
I. Policy Statement
Onondaga Community College requires that all
departments within the College establish and fulfill requirements for affixing
the appropriate Lockout/Tagout signage and locks to energy isolating devices,
and to otherwise disable machines, equipment or processes to prevent unexpected
energizing, start-up, or the release of stored electrical, hydraulic, pneumatic,
chemical, thermal, or other energy.
II. Reason for Policy
This policy is specifically intended to prevent
injuries to employees and contractors engaged in Service and/or Maintenance
activities on machines, equipment, or processes where the release of stored
energy may put them at serious risk. This policy is intended to ensure the
College’s compliance with Occupational Safety and Health Administration (OSHA)
III. Applicability of the Policy
This policy applies to all employees, contractors,
supervisors, and department heads who work with or near the Servicing and/or
Maintenance of machines or equipment that may unexpectedly start up or release
IV. Related Documents
Applicable provisions of OSHA Standards - 29 CFR
Title or Position
Vice President for Property Management
Installation of new
Vice President for Property Management
A person whose job requires him/her to operate or use
a machine or equipment on which Servicing and/or Maintenance is being
performed under Lockout or Tagout, or whose job requires him/her to work in
an area in which such Servicing and/or Maintenance is being performed.
Any department within the College that contains
machinery or equipment subject to Lockout or Tagout procedures.
A person who locks out or tags out machines or
equipment to perform Servicing and/or Maintenance on that particular item. An
Affected Employee becomes an Authorized Employee when that employee’s duties
include Servicing and/or Maintenance on machines or equipment covered under
A Tagout Device that indicates the use of chains,
wedges, key blocks, adapter pins, or self-locking fasteners for isolating,
securing or blocking of equipment from energy sources.
Energy Isolating Device
A mechanical device that physically prevents the
transmission or release of energy, including but not limited to the
following: a manually operated electrical circuit breaker; a disconnect
switch; a manually operated switch by which the conductors of a circuit can
be disconnected from all ungrounded supply conductors, and, in addition, no
pole can be operated independently; a line valve; a block; and any similar
device used to block or isolate energy. Push buttons, selector switches and
other control circuit type devices are not energy isolating devices.
A procedure used in repair, maintenance, and service
activities that involves welding a piece of equipment (pipelines, vessels or
tanks) under pressure to install connections or appurtenances.
The placement of a Lockout Device on an Energy
Isolating Device according to an established procedure; this ensures that the
Energy Isolating Device and the equipment being controlled cannot be operated
until the Lockout Device is removed.
A device that uses a lock, either key or combination
type, to hold an Energy Isolating Device in a safe position and prevent the
energizing of a machine or other equipment. Included are blank flanges and
bolted slip blinds.
The utilization of a machine or other equipment to
perform its intended function.
Occupational Safety and Health Administration
Servicing and/or Maintenance
Workplace activities such as constructing,
installing, setting up, adjusting, inspecting, modifying, and maintaining
and/or servicing machines or other equipment. These activities include
lubrication, cleaning or unjamming of machines or other equipment and making
adjustments or tool changes, where the employee/user may be exposed to the
unexpected energization or start-up of the equipment or release of hazardous
The placement of a Tagout Device on an Energy
Isolating Device, cording to an established procedure, to indicate that the
Energy Isolating Device and the equipment being controlled may not be
operated until the Tagout Device is removed.
A prominent warning device, such as a tag and a means
of attachment, which can be securely fastened to an Energy Isolating Device
according to an established procedure, to indicate that the Energy Isolating
Device and the equipment being controlled may not be operated until the
Tagout Device is removed.
Scope of This Policy: The following
situations are not subject to the procedures outlined in this document:
- Work on plug and cord type electrical
equipment, for which exposure to the hazards of unexpected energizing, start
up, or the release of stored energy of the equipment is effectively controlled
by the unplugging of the equipment from the energy sources and by the plug
being under the exclusive control of the employee/user performing the Servicing
- Hot Tap operations involving transmission
and distribution systems for substances such as gas, steam, water, or petroleum
products when they are performed on pressurized pipelines provided that it is
clear that continuity of service is essential, shutdown of the system is
impractical, and documented procedures and special equipment are implemented
which will provide proven and effective protection for employees/users;
- Service and/or Maintenance that takes place
during normal production operations, such as lubricating, cleaning, and making
minor adjustments and simple tool changes, except when an employee/user is
required to place any part of his/her body into an area on a machine or piece
of equipment where work is actually performed upon the materials being
processed (i.e., point of operation) or where an associated danger zone exists
during a machine operating cycle.
- Each department is responsible for the
development of specific energy control procedures for each machine or other
equipment within its respective areas of responsibility.
General Policy Provisions
- The head of each department is responsible
for the implementation of these procedures to ensure the safety of the
employees. These procedures apply to the control of energy sources during
service, installation, removal, or maintenance of machines or equipment.
- Procedures that affect the control of
hazardous energy require:
off the equipment or machine;
the Energy Isolating Devices and isolating the equipment or machinery from
or tagging out the Energy Isolating Devices;
or eliminating stored residual energy;
the effectiveness of the energy isolation.
- All employees are required to comply with
the restrictions and limitations imposed upon them during the use of a Lockout
Device. The Authorized Employees are further required to perform the Lockout
according to requirements in the procedures established within their
- All employees, upon observing a machine or
piece of equipment that is locked out to perform Service and/or Maintenance,
must not attempt to start, energize, or use that machine or equipment.
- All employees/users must remove a Lockout
Device before leaving the campus upon completion of a job.
- Whenever a machine or equipment is
replaced, repaired, renovated, or modified, or whenever a new machine or
equipment is installed, Energy Isolating Devices that are designed to accept a
Lockout Device must be used.
- Violators should immediately be reported to
the appropriate administrative head of each department.
Sequence of Lockout or Tagout System Procedures
1. When servicing and/or maintaining an activity that
requires or causes a utility interruption, notify Campus Property Management
for coordination with appropriate utilities procedures.
2. When activating a life safety system, e.g., fire
suppression or fire alarm, notify Campus Property Management, Sustainability
and Environmental Health and Safety, and Campus Safety
and Security Department.
3. Notify all Affected Employees that a Lockout or
Tagout system is going to be utilized and give the reason for that utilization
because that person will know the type and magnitude of energy that the machine
or equipment uses and will be able to explain the hazards involved.
4. If the machine or equipment is operating, shut it
down by the normal stopping procedure (depress stop button, open toggle switch,
5. Operate the switch, valve or other Energy Isolating
Device(s) so that the equipment is disconnected from its energy source(s).
Stored energy (such as that in springs, elevated machine members, rotating
flywheels, hydraulic systems, and air, gas, steam, or water pressure, etc.)
must be dissipated or restrained by methods such as re-positioning, blocking,
bleeding down, etc.
Caution: Substations must be racked down and
locked out in case of high voltage electrical distribution systems. At the
building end of the feeder, the incoming breaker or switch must also be racked
down or opened and locked out. This prevents a back feed on the system through
a local buss tie breaker.
6. Attach the Lockout Devices to secure the Energy
Isolating Devices in the “safe” or “off” position.
7. Verify that no personnel are exposed and check that
the energy sources have been disconnected by checking the normal operating
Caution: You must return operating controls to
their “neutral” or “off” positions after the test.
8. When the use of Lockout procedures is impossible,
clearly place a Tagout Device to indicate that the operation or movement of
Energy Isolating Devices from the “safe” or “off” position is prohibited.
9. When possible, place the tags at the same point at
which a Lockout would have been attached. If this is not feasible, locate the
tag as closely as safety allows to the device in a position that will be
immediately obvious to anyone who attempts to operate the device.
Caution: Tags may promote a false sense of
10. The equipment is now locked out or tagged out. Do
not attempt to operate any switch, valve, or other energy isolating device
where it is locked out or tagged out.
11. All locked out equipment must be reported to the
shift supervisor when locked out and when returned to normal service.
Restoring Machines or Equipment to Normal Operations
When the Servicing and/or Maintenance is completed and
the equipment is ready to be returned to normal operating condition, take the
1. Check the equipment and area to ensure that all
nonessential items and tools have been removed and that the equipment is
2. Check to ensure that all employees/users have been
safely positioned or removed from the area.
3. Verify that the controls are in neutral.
4. Remove the Lockout Devices and re-energize.
Caution: Some types of blocking may require
re-energization of the equipment before the blocking material may be removed
5. Report to the shift supervisor when the equipment is
returned to normal service.
Acquiring New or Modifying Old Equipment
- When replacing, repairing, renovating or
modifying a machine or other equipment, or when installing new machines or
equipment, ensure those machines and equipment are designed to accept a Lockout
- Purchase of equipment that is covered by
this policy, whether through contract or the College’s Management Services
Department, must comply with the requirements for Energy Isolating Devices.
When More Than One Person is Involved
- When more than one person is required to
Lockout or Tagout equipment, each must place his/her own personal Lockout
Device or Tagout Device on the Energy Isolating Device(s).
- When an Energy Isolating Device cannot
accept multiple locks or tags, use a Lockout or Tagout Device (hasp) which can
accept multiple locks or use a single lock to Lockout the machine or equipment,
placing the key in a Lockout box or cabinet which allows the use of multiple
locks to secure it.
- Each employee must use his/her own lock to
secure the box or cabinet. When each person no longer needs to maintain his/her
Lockout protection, that person will remove his/her lock from the box or
Requirements for Lockout/Tagout Devices
- Lockout and Tagout Devices must be
standardized throughout the College. Each Lockout and Tagout Device must
indicate the identity of the Authorized Employee using the device and must warn
against the re-energizing of the equipment. Departments must supply all of
their Authorized Employees/users with an adequate number of Lockout and Tagout
Devices for their areas of responsibility.
- Employees must Lockout and/or Tagout the
Energy Isolating Devices with assigned lock(s) or tag(s).
- The Lockout/Tagout Device must be readily
identifiable and must not be used for any purpose other than energy control.
- The following conditions must also be met:
must be individually keyed.
key must remain in the possession of the Authorized Employee, the other
must be placed in a secure location in the appropriate supervisor’s office.
case of a dire emergency condition, the supervisor may use the foreman’s
key to remove the Lockout after it has been established that all safety
precautions for removal of the Lockout Device have been observed.
tags must be provided for those disconnect means where no locking ring is
Authorized Employee’s name and the date when placed will be put on each
Campus Property Management will coordinate with the office of Sustainability
and Environmental Health and Safety training to all Authorized Employees/users to ensure that
the purpose and function of the energy control procedures are understood. The
training must provide employees/users the knowledge and skills necessary for
the safe application, usage, and removal of the energy controls that are
required. Training sessions must be scheduled when needed for any new personnel
who may require hazardous energy control training.
1. Campus Property Management must ensure that
Authorized Employees are familiar with the applicable hazardous energy sources
and the methods of isolation or control.
2. Departments with Affected Employees must provide
specific training for their respective areas of responsibility. They must also
provide the following:
of Authorized Employees/users whenever there is a change in energy control
procedures, assignments, equipment or a new hazard is encountered;
job specific retraining of Authorized Employees/users;
to Affected Employees/users in the purpose and procedure of energy
of all other employees/users who work in the area in the procedure and the
prohibitions for attempting to restart equipment that has been locked out
and/or tagged out;
of all other employees/users in the use and limitations of the Tagout
The Office of Sustainability
and Environmental Health and Safety must conduct periodic
inspections of the Lockout/Tagout Policy procedures during building inspections
to ensure that the energy control procedures and requirements are being
followed. Additionally, Campus Property Management must correct any
inadequacies in and/or deviations from the procedure noted during periodic
- Each department head must respond to the Office of Sustainability
and Environmental Health and Safety within 90 days that the problem has been corrected.
- The success of the correction must be
ascertained by the inspector during a review with the authorized and Affected
- Enforcement of this procedure must be in
accordance with disciplinary procedures established by the Human Resource
1 The OSHA Lockout/Tagout
standard has been adopted by the New York State Commissioner of Labor as an
applicable standard for the health and safety of public employees.
Approved by OCC Board of Trustees April 3, 2006
Updated and approved by the President April 14, 2014