Crest for Policies

Policy C9
Policy Name: Military Service and Veterans' Affairs
Responsibility for Maintenance: Veterans' Affairs

Date of most recent changes: June 19, 2018

I. Policy Statement 

Many Onondaga Community College students are veterans or current members of the armed forces. This policy sets forth procedures that are designed to minimize the hardships that veterans and service members may face in completing both their military obligations and academic goals.

II. Reason for Policy 

This policy is intended to create a military service veteran benefits policy that complies with federal and New York State law.

III. Applicability of the Policy 

All members of the College community should be familiar with this policy.

IV. Related Documents 

  • 10 U.S.C. Section 101 (General Military Law)
  • New York State Education Law Article 8
  • New York State Education Law Section 6304(1)(a)(i) (Financing of Community Colleges)
  • New York Education Department Regulations, 8 NYCRR Part 602 (College Finance and Business Operations)
  • New York State Military Law Article I
  • State University of New York Community College Admissions Guidelines
  • Onondaga Community College Course Catalog  

V. Contacts 

 Subject Office Name  Title or Position  Telephone Number  Email/URL 
  Veterans’ Affairs   (315) 498-2293 [email protected]

VI. Definitions 

Military Service  Full-time duty in the Army, Navy, Marine Corps, Air Force, Coast Guard, or a state militia
Part-Time Military Service  Duty in the National Guard or in an Army, Navy, Marine Corps, or Air Force Reserve unit.
Active Duty  Full-time duty in the active military service of the United States. Includes full-time training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school by law or by the Secretary of the military department concerned.

VII. Procedures 

Full Opportunity Acceptance Program 

The College will offer acceptance in its programs to all applicants who are high school graduates and who were released from Active Duty with the armed forces of the United States within the year prior to application.

Student veterans may receive college credit for service schools attended, military experience, College Level Examination Program (CLEP), or College Proficiency Exams, according to the recommendation of the American Council on Education and subject to departmental approval.    

Tuition Benefits 

Current service members and veterans may apply for Veterans’ Benefits, including Vocational Rehabilitation funds, and G.I. Bill funds, at the Office of Veterans Affairs. Children, spouses and survivors of veterans may also be entitled to benefits under certain conditions and may seek further information at the Office of Veterans’ Affairs. The award of the aforementioned benefits shall be subject to the terms and conditions of the applicable program.

The College also offers a Veterans’ Tuition Deferral Plan to assist the enrolled veteran who has submitted proof of eligibility. The Veterans’ Tuition Deferral Plan provides the veteran with a deferral of payments until he or she receives veterans’ benefits.

Priority Registration

The College will grant all student veterans priority registration during Fall/Winter and Spring/Summer registration periods. Priority registration allows any student that is identified with the Office of Veterans Affairs to register for the next term(s) on the first day that registration opens.

Leaves of Absence 

The College will grant students who are members of the National Guard or other reserve component of the armed forces of the United States or of a state who are called to Active Duty a military leave of absence from the College while they are serving on Active Duty and for one year after the conclusion of their service. Upon conclusion of a military leave of absence, a student will be entitled to return to the educational status that they held prior to being ordered to duty. The student will be entitled to credit for all academic credit earned, scholarships or other grants awarded, and tuition and other fees paid prior to the commencement of Active Duty.

Optional Refund or Credit 

At a student’s option, the College will refund tuition or fees paid or credit tuition and fees to the next period of enrollment after a student returns from a military leave of absence. The refund policy applies only to those courses for which the student did not receive credit. Students who are serving Part-Time Military Service are entitled to a refund only if, in the judgment of Student Accounts, the student is unable to attend classes due to hardship beyond the student’s control and the student has made bona fide efforts to continue to attend the College.

Changes of Assignment 

Military personnel who must withdraw from any program or term because of a change of assignment beyond their control will incur no liability for related tuition and fees.

Delayed Enlistment 

Enlistment under a plan permitting enlistment at a designated later date does not entitle a student to the benefits of this policy until the student is required to leave school because of an order to Active Duty.


The College may require written documentation of a student’s status as a member of the armed forces and his/her status as Active Duty, as well as proof of a change of assignment if applicable. Students who are eligible for Veterans’ Benefits must meet Veterans’ Administration Standards of Progress.

Approved by the OCC Board of Trustees April 3, 2010

Updated and approved by the OCC Board of Trustees June 1, 2010

Updated and approved by the OCC Board of Trustees June 19, 2018