Policy Name: Requests for Accommodation of Disabilities by Applicants, Students
and the Public under the ADA and Section 504 and Grievance Procedure
Responsibility for Maintenance: Office of Accessibility Resources (OAR)
most recent changes: June 19, 2015
Community College is committed to providing individuals with disabilities
access to educational programs and activities in accordance with the ADA and
applicable state law. The College -- through the Office of Accessibility
Resources (OAR) -- will work with each student who requests an accommodation. OAR
will determine the appropriateness of a requested accommodation on an
individualized, case-by-case basis. The College will comply with all applicable
laws which prohibit disability discrimination and provide for reasonable
Reason for Policy
policy ensures Onondaga is in compliance with applicable laws, including the
Americans with Disabilities Act, 42 U.S.C. § 12101 et seq.; Section 504 of the
Rehabilitation Act of 1973. As a matter of policy, the College also desires to
ensure that individuals with disabilities have access to equal educational
opportunities. This policy also exists to provide a venue for the filing
Applicability of the Policy
policy applies to all applicants and students with disabilities. Requests for
accommodations related to employment should be made under the College’s ADA
Policy (I3). Requests for accommodation by the public shall be made under this
policy to the Events Office and will be considered in accordance with
applicable policies and statutes, and this policy.
Title of Position
General questions regarding policy
and requests for accommodations
and appointments by students, and college-wide events
Office of Accessibility Resources
Director, Office of Accessibility Resources
Campus Safety and Security
Director of Campus Safety and Security
Request for accommodations by members of the public for the SRC
Office of the President
With respect to an individual, means (i) a physical or mental
impairment that substantially limits one or more of the major life
activities; (ii) a record of such impairment; or (iii) being regarded as
having such an impairment.
In the educational setting, means an accommodation designed to
provide applicants and students with disabilities access to educational
experiences at the College. Examples of accommodations include note-taking
services, alternate formats of educational materials, etc. The reasonableness
of an accommodation request must be evaluated on a case-by-case basis.
Because each disabled person has different impairments and different access
requirements, it is not possible to set forth any definitive outcome
concerning any given request. For example, a request for physical access for
a person with a physical disability could be ensured by relocating a class to
a more accessible classroom, altering physical barriers to the existing
classroom, etc. Requests for accommodations will be evaluated on a
Other definitions as contained in applicable statutes and
regulations may apply.
Request for Accommodation
Students and Applicants
for accommodations by students will be subject to the following procedures:
- It is the responsibility of
the applicant or student to self-identify as an individual with a disability.
Individuals are not obligated to self-identify a disability if they do not want
- The process is initiated
when the applicant or student completes and submits a Student Accommodation
Request Form to OAR. Current medical documentation substantiating the
disability is always required along with the completed form. Once the form and
medical documentation are received, a representative of OAR will contact the
individual to make arrangements to discuss the request, the individual’s
circumstances, and potential accommodations.
- All documentation submitted
in support of a requested accommodation is considered confidential and will be
shared outside of OAR only on a “need to know” basis, which means that only
those individuals who, in the judgment of appropriate College officials, need
to know the confidential information so that the College may fulfill its legal
duties and will be privy to reasonable accommodation documentation and
information. Determinations regarding which College employees must be made
aware of a specific request for accommodation and related information will be
made, where disputes arise, by the Associate Vice President for Student
Development or his/her designee.
- Requests for accommodation
will be considered at any time during the academic year. However, it may take
several weeks or longer to process some requests. For this reason, applicants
and students are encouraged to make requests -- especially those which
necessitate significant time to process (e.g., alternative format of academic
materials) -- as soon as possible.
- Students may discuss
accommodation requests with their advisors and professors, but they are not
required to do so. In appropriate cases (which will ordinarily be rare), OAR
may consult with student’s advisors, professors and/or other College officials
in making their determination.
- The student will be
notified of accommodations by OAR via an accommodation sheet.
Members of the Public
for accommodation by members of the public will be subject to the following
- Requests for accommodations
should be made to the Office of Advancement Communications.
Requests that are made of other individuals should be re-directed to that
- Requests will be evaluated
as expeditiously as possible. The College may, if appropriate, require
follow-up information or documentation.
- Individuals will be
notified of the College’s response to their request as expeditiously as
individual with a disability is not satisfied with accommodations, or otherwise
feels there has been discrimination on the basis of disability, the individual
can bring his/her complaint to the Director of OAR or whoever is in charge of
the department allegedly responsible for being discriminatory. The
parties can attempt to resolve the complaint informally.
Step I - If the complaint is not resolved to the student’s satisfaction
at the informal level, then the student may complete a Disability Grievance
Procedure form and submit it to the Associate Vice President for Student
Development as soon as possible but no later than 90 calendar days after the
alleged violation. A copy of the form will immediately be forwarded to
the College’s General Counsel to make him/her aware of the complaint. The
Associate Vice President for Student Development will investigate the complaint.
The investigation will include interviewing the complainant as well as the
person(s) accused of the discriminatory conduct. The complainant will be
notified in writing of the College’s position and proposed resolution.
Step II - If the complainant is not satisfied with the resolution then
he/she may bring a final appeal to the Provost and Senior Vice President for Academic Affairs within 15 days of receipt of the College’s position.
Within 15 days of receipt of the appeal, the Provost or his/her designee,
will meet with the complainant to discuss the complaint and possible
resolutions. Within 15 days of the meeting with the Provost or his/her
designee, the Provost, or his/her designee, will respond in writing with a
final resolution of the complaint.
Step III - If the complainant is not satisfied with the resolution at the
Step II level then the complainant may choose to file a complaint with the
Office for Civil Rights of the U.S. Department of Education. For more
by OCC Board of Trustees April 3, 2006
and approved by the President January 25, 2010
and approved by the President September 3, 2010
and approved by the President June 19, 2015