Policy B1
Policy Name: Signature Authority for Contracts
Responsibility for Maintenance: Administration and Finance

Date of most recent changes: June 21, 2016

I. Policy Statement

Employees, agents and representatives of Onondaga Community College may not bind the College to contracts with external parties unless they have the authority to do so pursuant to this policy. 

II. Reason for Policy

Transactions the College enters into with external parties frequently require the use of financial and/or other College resources, and impact the College’s reputation with these external parties and in the community at large. To protect the interests of the College, the Board of Trustees has authorized certain individuals to represent the College when entering into contractual commitments.

III. Applicability of the Policy 

This policy applies to all departments of the College that may seek, or be called upon to enter into, contractual commitments with external parties.

IV. Contacts  

Subject Office Name Title or Position Telephone Number Email/URL
Identification of authorized signatories Financial Services Chief Financial Officer (315) 498-2268  m.r.manning@sunyocc.edu

V. Procedures

Financial Contracts/Agreements - The President or Chief Financial Officer shall execute contractual agreements that are financial in nature on behalf of the College.

$1-50,000 The Vice President of Finance may execute contracts from $1 up to a maximum of $50,000.
$1--100,000 The Chief Financial Officer will execute all contracts exceeding $50,000 up to a maximum of $100,000.
$100,001 and above President will execute all contracts exceeding $100,000.

Non-Financial Contracts/Agreements - Only the President, Chief Financial Officer or the appropriate Senior Vice President or Vice President may execute on behalf of the College contracts that are not financial in nature. Copies of all executed contracts must be forwarded to the Chief Financial Officer.

Chief Financial Officer Attorney Retainer Agreements
Provost & Senior Vice President, Academic Affairs Affiliation Agreements; Articulation Agreements; Internship Agreements
Chief Financial Officer or Vice President, College-Affiliated Enterprises Facility Use Agreements
Vice President of Human Resources MOUs with CSEA, OCCFTA; Severance and Settlement Agreements
Senior Vice President of Student Engagement & Learning Support Admission Agreements

VI. Retention of Delegated Authority

Authority may only be delegated by the President. This authority may not be further delegated.

VII. Accountability of Signatory

The individual who approves and exercises authority for any transaction under this policy is responsible and accountable for ensuring that:

  • S/he has the authority to approve the transaction or execute a contract
  • Appropriate institutional review has occurred, and approval(s) has been obtained, before any commitment is made
  • The transaction, proposal or agreement includes the appropriate approved provisions recommended by the College’s General Counsel
  • Funds for the transaction have been allocated and are readily available within regularly approved budgets, special appropriations or designated accounts
  • There is no real or apparent conflict of interest on the part of the signatory or any other individual or organization involved in the transaction

Approved by OCC Board of Trustees April 3, 2006

Updated and approved by the OCC Board of Trustees May 3, 2011

Updated and approved by the OCC Board of Trustees June 19, 2012

Updated and approved by the OCC Board of Trustees June 17, 2014

Updated and approved by the OCC Board of Trustees June 21, 2016