Policy Name: Registration
Responsibility for Maintenance: Registrar’s Office
Date of most recent changes: April 30, 2013
I. Policy Statement
Student requests for course registration and changes to their registration shall be subject to the conditions and procedures set forth in this policy.
II. Reason for Policy
This policy is designed to establish consistent rules for the processing of changes to students’ registration.
III. Applicability of the Policy
All students, faculty and Registrar’s Office personnel should be familiar with this policy.
The College’s designated registration period, as scheduled prior to the start of each semester.
Courses may be added or sections of the same course may be changed through the first 7 calendar days of the semester, adjusted proportionately for courses other than 15 weeks in length. Students adding a course after classes begin are responsible for all missed work but may not be penalized for absences which occur before they are registered for the course.
Students who wish to withdraw from a course must officially do so through the registration system. Students must drop courses prior to the start of the semester to receive a full refund. The last day to drop and remove a class from the official transcript is the end of the third week of the semester, adjusted proportionately for courses other than 15 weeks in length. After the third week of the semester, drops are considered withdrawals and are recorded with a grade of “W” on the transcript. The last day to withdraw from a course is three weeks prior to the last day of classes, adjusted proportionately for courses other than 15 weeks in length. Students are responsible for dropping or withdrawing from courses.
Audit status may be declared at the time of registration. Audit students must meet all course prerequisites and co-requisites, if applicable, or receive permission of instructor. Auditing a course means that the student enrolls and attends the class, but does not receive a grade or earn credit. Students who choose to audit will not be allowed to take the final exam. Mid-term and other coursework evaluation will be at the discretion of the instructor. The "AU" designation will be awarded in the case of satisfactory attendance, as determined by the instructor. A change from audit to credit status may not be made. Students may audit a course only one time.
Change to Audit Status
Students may elect to declare audit status instead of withdrawing. To declare audit status, the student must obtain the instructor's written approval. The final day to declare audit status is five weeks prior to the last day of classes. Once approved for change to audit status, the requirements of Academic rule III.C apply.
The instructor will award the grade of "unearned F" (UF) when lack of attendance indicates that the student is not a de facto student in the course, or has failed to complete the course and has not officially withdrawn from the course. It is awarded when, as determined by the instructor, completed assignments or course activities or both are insufficient to make normal evaluation of academic performance possible. When assigning the grade of "UF," the instructor will enter either the last date of attendance or select the "never attended flag." Unearned F (UF) grades can be assigned after the third week* of the semester. The UF grade will carry no quality points and will not be computed into the student's grade point average, nor will the credits count towards overall load (i.e. full-time). Non-attendance does not relieve the students of the financial responsibility for tuition and fees.
*Deadlines for courses other than 15 weeks in length are adjusted proportionally.
In unusual or extenuating circumstances the Scholastic Standards Committee will consider exceptions to the requirements of this policy. Petition forms are available at Student Central.
VII. Forms/Online Processes
Approved by OCC Board of Trustees April 3, 2006
Updated and approved by the President January 6, 2010
Updated and approved by the President January 25, 2011
Updated and approved by the President April 30, 2013