Policy A2
Policy Name: Registration
Responsibility for Maintenance: Certification and Records
Date of most recent changes: January 25, 2011
I. Policy Statement
Student requests for course registration and changes to their registration shall be subject to the conditions and procedures set forth in this policy.
II. Reason for Policy
This policy is designed to establish consistent rules for the processing of changes to students’ registration.
III. Applicability of the Policy
All students, faculty and Certification and Records Office personnel should be familiar with this policy.
IV Contacts
V. Definitions
| Term |
Definition |
| Registration |
The College’s designated registration period, as scheduled prior to the
start of each semester. |
VI. Procedures
Add/Section Changes
Courses may be added or sections of the same course may be changed through the first 7 calendar days of the semester, adjusted proportionately for courses other than 15 weeks in length. Students adding a course after classes begin are responsible for all missed work but may not be penalized for absences which occur before they are registered for the course.
Withdrawals
Students who wish to withdraw from a course must officially do so through the registration system. Students must drop courses prior to the start of the semester to receive a full refund. The last day to drop and remove a class from the official transcript is the end of the third week of the semester, adjusted proportionately for courses other than 15 weeks in length. After the third week of the semester, drops are considered withdrawals and are recorded with a grade of “W” on the transcript. The last day to withdraw from a course is three weeks prior to the last day of classes, adjusted proportionately for courses other than 15 weeks in length. Students are responsible for dropping or withdrawing from courses. A student will not be automatically dropped from a course for non-attendance.
Pending instructor approval, a student who withdraws from a course may attend the remainder of the course. However, the student’s record will indicate a “W” in the course. A student will not be permitted to withdraw from a NUR course after a failing grade has been earned. Petitions to waive this academic rule are only considered when extenuating circumstances have made it impossible for the student to be able to withdraw by the deadline. Extenuating circumstances must be documented and provided with the petition.
Audit
Audit status permits the student to attend class sessions only. Audit status must be declared at the time of registration. The audit grade designation (AU) will be awarded in the case of satisfactory attendance, as determined by the instructor. Auditing a course means that the student enrolls and attends the class, but does not receive a grade or earn credit. The student is exempt from completing assignments or taking examinations unless a prior arrangement has been made with the instructor. Audit students must meet all course prerequisites and co-requisites, if applicable, or receive permission of instructor. A change from audit to credit status may not be made after the registration period.
Administrative Withdrawal
After the third week of the semester, adjusted proportionately for courses other than 15 weeks in length, an instructor may administratively withdraw a student from a course when lack of attendance indicates that the student is not a de facto student in the course. The submission deadline for an administrative withdrawal is five weeks prior to the last day of scheduled classes, adjusted proportionately for courses other than 15 weeks in length. Administrative withdrawals are assigned the grade of “X” on the student’s transcript. Subsequently, if the student officially withdraws from the course, the withdrawal will be recorded as a grade of “W”.
Exceptions
In unusual or extenuating circumstances the Scholastic Standards Committee will consider exceptions to the requirements of this policy. Petition forms are available at Student Central.
VII. Forms/Online Processes
Approved by OCC Board of Trustees April 3, 2006
Updated and approved by the President January 6, 2010
Updated and approved by the President January 25, 2011