Crest for Policies

Policy A2 
Policy Name: Registration 
Responsibility for Maintenance: Office of Registration and Records

Date of most recent changes: June 19, 2015

I. Policy Statement

Student requests for course registration and changes to their registration shall be subject to the conditions and procedures set forth in this policy.

II. Reason for Policy

This policy is designed to establish consistent rules for the processing of changes to students’ registration.

III. Applicability of the Policy

All students, faculty and Office of Registration and Records personnel should be familiar with this policy.

IV. Contacts

 

Office Name   Email/URL
Office of Registration and Records  (315) 498-2000 registrar@sunyocc.edu  
    https://occweb.sunyocc.edu/WebAdvisor/WebAdvisor?&TYPE=M&PID=CORE-WBMAIN  

V. Definitions

Term Definition
Registration  The College’s designated registration period, as scheduled prior to the start of each semester.

VI. Procedures

Add/Section Changes  

Courses may be added or sections of the same course may be changed through the first 7 calendar days of the semester, adjusted proportionately for courses other than 15 weeks in length. Students adding a course after classes begin are responsible for all missed work but may not be penalized for absences which occur before they are registered for the course.

Withdrawals  

Students who wish to withdraw from a course must officially do so through the registration system. Students must drop courses prior to the start of the semester to receive a full refund. The last day to drop (no grade recorded on the transcript) is the end of the third week of the semester, adjusted proportionately for courses other than 15 weeks in length. After the third week of the semester, drops are considered withdrawals and are recorded with a grade of “W” on the transcript. The last day to withdraw from a course is three weeks prior to the last day of classes, adjusted proportionately for courses other than 15 weeks in length. Students are responsible for dropping or withdrawing from courses.

Audit  

Audit status may be declared at the time of registration. Audit students must meet all course prerequisites and co-requisites, if applicable, or receive permission of instructor. Auditing a course means that the student enrolls and attends the class, but does not receive a grade or earn credit. Students who choose to audit will not be allowed to take the final exam. Mid-term and other coursework evaluation will be at the discretion of the instructor. The "AU" designation will be awarded in the case of satisfactory attendance, as determined by the instructor. A change from audit to credit status may not be made. Students may audit a course only one time.

Change to Audit Status

Students may elect to declare audit status instead of withdrawing. To declare audit status, the student must obtain the instructor's written approval. The final day to declare audit status is five weeks prior to the last day of classes. Once approved for change to audit status, the requirements of Academic rule III.C apply.

Exceptions  

In unusual or extenuating circumstances the Scholastic Standards Committee will consider exceptions to the requirements of this policy. Petition forms are available at Student Central.

VII. Forms/Online Processes


 

Approved by OCC Board of Trustees April 3, 2006

Updated and approved by the President January 6, 2010

Updated and approved by the President January 25, 2011

Updated and approved by the President April 30, 2013

Updated and approved by the President June 19, 2015