Policy Name: Matriculation/Change
Responsibility for Maintenance: Certification and Records
Date of most recent changes: January 25, 2010
I. Policy Statement
A matriculated student is one who has been accepted by the Onondaga Community College Admissions Office and is enrolled in a degree or certificate program. A nonmatriculated student is enrolled in College classes but has not been admitted formally to a degree/certificate program, or has lost matriculated status because of unsatisfactory academic performance or as otherwise set forth in this policy.
A matriculated student in good academic standing who discontinues enrollment for two or more consecutive terms (summer and winter sessions excluded) retains his/her matriculated status but must contact Student Central in order to reenroll. Notwithstanding the preceding sentence, a student matriculated in a program with limited enrollment capacity, will be placed on inactive status in the program if enrollment is discontinued for reasons other than graduation (he or she may retain matriculated status in programs not subject to limited enrollment).
Matriculated students who have discontinued enrollment for a period of six years or longer will be placed in non-matriculated status.
Matriculated students may request academic program changes through the procedure set forth in this policy.
II. Reason for Policy
This policy is designed to facilitate efficient use of the College’s academic resources by establishing standards for matriculation and academic program change.
III. Applicability of the Policy
All full- and part-time students at the College, as well as College employees responsible for making determinations affecting students’ matriculated status, should be familiar with this policy.
IV. Related Documents
- Onondaga Community College Policy on Academic Standing
- Onondaga Community College Policy on Degree/Certificate Requirements
- Onondaga Community College Policy on Graduation
- Onondaga Community College departmental rules for reenrollment in programs with limited enrollment capacity
Reenrollment by Matriculated Student Following Enrollment Discontinuance
A matriculated student in good academic standing who discontinues enrollment for two or more consecutive terms should contact Student Central before reenrolling in classes.
Reenrollment by Matriculated Student in Limited Enrollment Program
A student placed on inactive status in a program with limited enrollment capacity must request readmission at Student Central.
Students placed in non-matriculated status due to a discontinuance of enrollment for six years or longer must contact Student Central to seek readmission to the College.
Academic Program Changes
A matriculated student may request an academic program change through Student Central. The request is processed only after it has been signed by a Counselor or by the Department Chairperson or the Curriculum Proctor. The student’s transcript is reviewed by the Counseling Center and courses that cannot be applied to the new program are identified and removed from the student’s program grade point average only. Extra electives that could potentially be applied to the new program remain in the program grade point average. Should a student receive approval to change back to a program in which the student was previously matriculated, all courses applicable to that program must be applied (including those that may have been removed as a result of the original program change) and recomputed in the program grade point average.
Matriculated students requesting a second change (into a 3rd program at Onondaga Community College), are required to meet with an advisor in the Counseling Center or their Academic Advisor in their current department of study to assess education and career goals in relation to the requested program change.
Students who have lost matriculated status because of unsatisfactory academic performance must follow specific requirements for reinstatement. See the Academic Standing Policy.
In unusual or extenuating circumstances the Scholastic Standards Committee will consider exceptions to the requirements of this policy. Petition forms are available at Student Central.
VII. Forms/Online Processes (optional)
Approved by OCC Board of Trustees April 3, 2006
Updated and approved by the President January 25, 2010